Cirilab Software

By Dale Farris, Reviews Coordinator Golden Triangle PC Club February 2007 General Overview Billions of pages of unstructured text exist on the web, in corporate file systems, and content management databases around the world. And millions of pages are being added daily in many different types, including WordPerfect, Word, HTML, PDF and many others. While existing search engines can help us find thousands of “hits” in less than one second, the question of how relevant that information is and how we review it remains a huge challenge. This is the Information Overload Tiger. After years of research in Knowledge Management and Information Triage, Cirilab has released the Cirilab Knowledge Generation Engine (KGE) which is at the heart of a series of products designed to “read” unstructured text and provide insights into that text that was never before possible. Whether you are an individual consumer or a member of a large enterprise, Cirilab’s “Right Click To Knowledge Series” of products is right for you. These neat programs are uncanny in how they work to find the gist of the information within key documents, all the while helping save you huge amounts of time by pulling these nuggets of information from within the larger document. Anyone in a high pressure job that provides little time for casual, leisure reading, and who is daily bombarded by numerous documents, email messages, or material from Web sites, will want to give serious consideration to these nifty programs from Cirilab. Note: This review is built on the super information found at the Cirilab Web site, www.cirilab.com. Cirilab's “Right Click To Knowledge" Programs For individual consumers, products like Cirilab Speed Read allow users to simply “right click” on any document in one of 200 document types, including Word, WordPerfect, and PDF, and get a summary of the document, including major themes and hyperlinks to all key paragraphs. What a time saver for students, business professionals and researchers. Imagine “reading” and understanding the gist of a 100-page report in 5 minutes. Many Knowledge Management solutions are complex to understand and complicated to use. Cirilab's programs will amaze you and save you lots of your valuable time. With the simple “right click” of your mouse you’ll be on your way to generating thematic based Knowledge View or mind map of your documents. Time Saving Example If you could save 30 minutes per day each day of the year in reading electronic documents, this savings would translate to 7.6 days. Imagine an extra week of vacation! Cirilab Speed Read Want to get the gist of a document without having to read the whole thing and save time while doing it? You need Cirilab’s Speed Read solution. Cirilab Speed Read will read any document and create a navigable Knowledge View of the documents most important themes. Is your time worth $29.95? You bet it is, so take some of it back today! Start with Cirilab Speed Read software and you’ll be amazed how much faster you can review WordPerfect, Word, Adobe PDF, and Text based documents. Start reclaiming your time today. Cirilab WordPerfect Speed Read Cirilab’s WordPerfect Speed Read Add On solution can help you tame the information overload tiger. It’s so easy to use that you will be benefiting from the power of the technology as soon as you install it. How easy you ask? Select Speed Read from the View menu and you will have a Knowledge View of the document within seconds. Cirilab’s Knowledge View is your WordPerfect Speed Read ready version of the document that will save you time by allowing you to focus on only the important themes in the document that you are personally interested in. Cirilab’s WordPerfect Speed Read software is your solution to taming the information overload tiger. Try it today for only $19.95 and start Right Clicking your way to knowledge Now! Mindsystems ThemeReader with Cirilab Technology On its own, MindManager can help you map a new idea better than any other product, but what about the information that is already tied up in older style documents or files? How do you extract this information into a meaningful format? Mindsystems ThemeReader is powered by CiriLab's revolutionary 'Knowledge Engine' technology. This advanced new technology is able to quickly analyze a file or document and pick out recurrent or 'common' themes. The technology uses a highly complex set of algorithms and is so robust it can handle massive amounts of data in just seconds. Once the 'split second' analysis is complete, the information is then arranged and transformed into a fully operable MindManager Map. Imagine the possibilities! Documents that would previously have taken weeks to read and properly understand, can now be transformed into easy to understand visual maps. Cirilab Knowledge Map Did you ever have to review collections of documents in order to research a topic or study for an exam? If you have you know how challenging it can be to correlate all of the information and then keep track of relevant and related data, let alone access it at a later date. Cirilab Knowledge Maps will allow you to review collections of information, find related documents, and locate relevant information quickly, every time you use them. Once you start viewing your information with Cirilab Knowledge Maps you’ll wonder how you managed without them. Cirilab Speed Read Features Cirilab’s Speed Read software can help you tame the information overload tiger. It’s so easy to use that you will be benefiting from the power of the technology as soon as you install it. How easy you ask? Right Click on any text document, including Word, WordPerfect, and PDF, and you will have a Knowledge View of the document within seconds. Cirilab’s Knowledge View is your Speed Read ready version of the document that will save you time by allowing you to focus on only the important themes in the document that you are personally interested in. Knowledge Signature Cirilab’s Speed Read software reads your document using proprietary analysis technology. It extracts the major and minor themes within the document and creates a thematic Knowledge Signature for your instant review. Instantly you can determine if the document contains any themes that are of interest to you and then read on or discard it. In doing so, you will be applying the Information Triage methodology. Knowledge View Components The Knowledge Signature can also be used to navigate the document based on the “thematic veins” of interest. As you click on a major theme, and then subsequently click on minor themes the Knowledge View shows only those paragraphs that contain content within that thematic context. Wow, it’s like finding all the needles in a haystack! The Knowledge Signature is then used to create a synopsis of the document. The synopsis is a short half page version of the document based on the major themes found in it. Like the thematic Knowledge Signature, a quick review of the Synopsis will tell you if there is anything of interest to you. If there is, read on! The major and minor themes within the document are then used to create a Detailed Summary. This Knowledge View of the document is approximately 80% smaller than the original document but has a Document Navigator capability that allows you to quickly locate every paragraph that contains the themes that you are interested in. Simply click on any highlighted word and every paragraph that contains the word is located instantly and displayed in the order in which they are in the document structure. Just imagine how fast you will be able to review a document and locate just the information you are interested in! Imagine the time you will save! Author Bonus Feature! Not sure if your document is expressing your thoughts the way you would like them be perceived by the reader? Then use Cirilab’s Speed Read feature to create a Knowledge View of the document BEFORE you send it out to people. Elevate the effectiveness of your communication by ensuring that it contains the themes that you are interested in expressing to your audience. Try it once and you’ll be amazed at how it improves theme based communications within your document. If Cirilab’s Speed Read software helps you write a better report just once it will have paid for itself. Cirilab’s WordPerfect Speed Read Add On Solution Cirilab’s WordPerfect Speed Read Add On solution can help you tame the information overload tiger. It’s so easy to use that you will be benefiting from the power of the technology as soon as you install it. How easy you ask? Select Speed Read from the View menu and you will have a Knowledge View of the document within seconds. Cirilab’s Knowledge View is your WordPerfect Speed Read ready version of the document that will save you time by allowing you to focus on only the important themes in the document that you are personally interested in. Knowledge Signature Cirilab’s WordPerfect Speed Read software reads your document using our proprietary analysis technology. It extracts the major and minor themes within the document and creates a thematic Knowledge Signature for your instant review. Instantly you can determine if the document contains any themes that are of interest to you and then read on or discard it. In doing so, you will be applying the Information Triage methodology. Knowledge View Components The theme based Knowledge Signature can also be used to navigate the document based on the “thematic veins” of interest. As you click on a major theme, and then subsequently click on minor themes the Knowledge View shows only those paragraphs that contain content within that thematic context. Wow, it’s like finding all the needles in a haystack! The Knowledge Signature is then used to create a synopsis of the document. The synopsis is a short half page version of the document based on the major themes found in it. Like the thematic Knowledge Signature, a quick review of the Synopsis will tell you if there is anything of interest to you. If there is, read on! The major and minor themes within the document are then used to create a Detailed Summary. This Knowledge View of the document is approximately 80% smaller than the original document but has a Document Navigator capability that allows you to quickly locate every paragraph that contains the themes that you are interested in. Simply click on any highlighted word and every paragraph that contains the word is located instantly and displayed in the order in which they are in the document structure. Just imagine how fast you will be able to review a document and locate just the information you are interested in! Imagine the time you will save! Author Bonus Feature! Not sure if your document is expressing your thoughts the way you would like them be perceived by the reader? Then use Cirilab’s WordPerfect Speed Read feature to create a Knowledge View of the document BEFORE you send it out to people. Elevate the effectiveness of your communication by ensuring that it contains the themes that you are interested in expressing to your audience. Try it once and you’ll be amazed at how it improves theme based communications within your document. If Cirilab’s WordPerfect Speed Read software helps you write a better report just once it will have paid for itself. Mindsystems ThemeReader with Cirilab Technology On its own, MindManager can help you map a new idea better than any other product, but what about the information that is already tied up in older style documents or files? How do you extract this information into a meaningful format? Mindsystems ThemeReader is powered by CiriLab's revolutionary 'Knowledge Engine' technology. This advanced new technology is able to quickly analyze a file or document and pick out recurrent or 'common' themes. The technology uses a highly complex set of algorithms and is so robust it can handle massive amounts of data in just seconds. Once the 'split second' analysis is complete, the information is then arranged and transformed into a fully operable MindManager Map. Imagine the possibilities! Documents that would previously have taken weeks to read and properly understand, can now be transformed into easy to understand visual maps. Cirilab Knowledge Map With the concepts behind the Knowledge View and its various components, such as the primary Knowledge Signature, you are now in an excellent position to really maximize the value of Cirilab’s Knowledge Generation technologies. Did you ever have to review collections of documents in order to research a topic or study for an exam? If you have you know how challenging it can be to correlate all of the information and then keep track of relevant and related data, let alone access it at a later date. Cirilab Knowledge Maps will allow you to review collections of information, find related documents, and locate relevant information quickly, every time you use them. Once you start viewing your information with Cirilab Knowledge Maps you’ll wonder how you managed without them. Let The Documents Express Themselves ..And give me a way to access them based on what I am interested in, not what some search engine wants me to see! Cirilab takes a very different approach. As with Cirilab Speed Read, we allow each document to express its own thematic content through a Knowledge Signature. With a Cirilab Knowledge Map we simply combine all of the Knowledge Signatures of individual documents into one thematic hierarchical representation of the entire collection. A Cirilab Knowledge Map can be created from almost any repository of unstructured text including: a folder of documents the contents of a web site all the posts in a Blog all the posts in a Discussion Group unstructured text records within a Customer Relations Management system and many other unstructured text collections You’ve seen what a Knowledge Signature is for a single document. Think of a Knowledge Map as the same but for a collection of documents. Using Cirilab Knowledge Map 1. Locate a folder and then Right Click on it with your mouse (Note: left click if your mouse is so configured). 2. You will see the Cirilab Knowledge Map in the context menu that appears after you right click. What Happens Next? The Cirilab Knowledge Map Knowledge Interface will pass each document in the folder one at a time to the Cirilab Knowledge Generation Engine for thematic entity extraction. The processing time will vary depending on the size of the document. Larger documents will take longer and a greater number of documents will take longer. When the process is completed the Knowledge View and primarily the Knowledge Signature will be produced for each individual document. Then the real value starts to kick in as all of the Knowledge Signatures are combined into a thematic search and navigation hierarchical directory of the entire collection called a Knowledge Map. As you drill down through the themes that are of interest to you, the Profiled Documents results set window lists fewer and fewer documents in order to ensure that the documents actually contain the thematic vein that you are navigating through. The result is that you are searching with out actually searching yet still finding all of the documents that contain the thematic veins that you desire to know more about. And finally, when you have selected the themes that you are interested in the documents are displayed for you to open and navigate their individual Knowledge Views just like in the Cirilab Speed Read section. No need for complicated Boolean queries. No need to know what you are looking for in advance. The documents simply express themselves and you decide what is of interest to you and drive the navigation process in turn. If a document does not express any themes that are important to you why would you want to waste time reviewing it? That’s what Information Triage is all about! 3. When you select Cirilab Knowledge Map the software will begin processing all of the documents in your folder. IMPORTANT NOTE: The Knowledge Generation Engine is creating a Knowledge Signature for each and every document within the folder that it is able to parse (read). When completed all of the Knowledge Signatures will be rolled up in to a Knowledge Map. 4. The next screen that is presented is the Cirilab Knowledge Map of the collection of documents in the folder. Document Navigator The Document Navigator is the thematic map of the entire collection of documents. The Document Navigator is organized by Theme Frequency or Alphabetically at your choosing. It allows you to search without searching! Simply click on the to the left of the theme you are interest in exploring further. If you click on the theme in question you will notice the results within Profiled Documents changes and only the documents that match the themes you are focused on with be displayed. The numbers to the right of a theme are also very important as they indicate how many documents contain the theme in question, how many of them are Major themes within the document and how many are Minor themes within the document. In this example, 4 documents contain the theme Information Triage while only 1 has it as a Major theme. Profiled Documents As described above, the Document Navigator allows you to located documents that contain the same thematic content without knowing initially what you want to search for. The Cirilab approach allows you to explorer a collection of documents without having to know in advance which terms you need to search for in order to get results. We let the documents tell you what is in them and then you can decide which path you wish to navigate to find what you are looking for. 5. Click on the very top theme within the Document Navigator. You should notice that the documents within Profiled Documents window will change and that the number of documents will match the number that is to the right of the theme that you just clicked on. 6. Continue the process by opening the Major theme to expose its minor themes by click on the button. 7. Click on the top most document within Profiled Documents window to open the document’s Knowledge View. You start with the Cirilab Speed Read to generate a Knowledge View of a single document and then you used the Cirilab Knowledge Map to create a thematic based search and navigation Knowledge Interface of a collection of documents to be able to find documents with similar thematic content. And then finally you were able to access a document’s Knowledge View in order to further apply Information Triage techniques to focus on just the information you need while avoiding the “noise created by information overload”. 8. Go ahead and try the Cirilab Knowledge Map on your “My Documents” folder or a project folder that you are currently working on. You’ll be amazed at the whole new “thematic window” that you are presented with. Or, have a new research project you need to start? Collect a bunch of related information on it and throw it in to a folder. Then process the folder with Cirilab Knowledge Map. You’ll quickly find a whole new way of analyzing information awaits you. And Cirilab Inc. Knowledge Generation technology empowers you to do so right now! Target Customers Just about anyone who finds themselves heavily involved in handling numerous lengthy documents, tons of email messages, numerous Web sites, and extensive formal electronic documents and reports also very likely finds that a great deal of their time is spent keeping up with all this information. To the rescue comes these amazing programs that truly represent genuine and unique value not found in any other program. The Cirilab, Inc. folks have produced awesome software that should be a part of the collection of programs running on just about everybody's machine. While busy executives more involved in negotiations and meetings are the obvious beneficiaries of these marvelous programs, anyone in any level of management or leadership will also realize the value of these super programs. Staff more involved in daily technical work or research who have to read a heavy volume of electronic documents will also want to give serious consideration to this impressive lineup of software. Any MindManager user or WordPerfect user will most definitely want to add these important Cirilab programs to their machines. System Requirements Cirilab Speed Read Windows XP (SP2) Microsoft .NET 2.0 Framework 512K bytes RAM 100MB free hard disk space Note: Windows 98 and Windows 2000 are not supported The .NET 2.0 Framework must be installed before Cirilab software. Cirilab WordPerfect Speed Read Windows XP (SP2) Microsoft .NET 2.0 Framework 512K bytes RAM 100MB free hard disk space Note: Windows 98 and Windows 2000 are not supported .NET 2.0 Framework must be installed before Cirilab software. Cirilab MindSystems ThemeReader Mindjet’s MindManager Version 6 Windows XP (SP2) Microsoft .NET 2.0 Framework 512K bytes RAM 100MB free hard disk space Note: Windows 98 and Windows 2000 are not supported .NET 2.0 Framework must be installed before Cirilab software. Cirilab Knowledge Map Windows XP (SP2) Microsoft .NET 2.0 Framework (Download from here) 512K bytes RAM 100MB free hard disk space Note: Windows 98 and Windows 2000 are not supported .NET 2.0 Framework must be installed before Cirilab software List Price $29.95 - Cirilab Speed Read $19.95 - Cirilab WordPerfect Speed Read $30.56 - Cirilab MindSystems ThemeReader $69.95 - Cirilab Knowledge Map About Cirilab, Inc. Cirilab, Inc. develops practical search, retrieval and categorization software designed to increase organizational productivity by effectively harnessing key knowledge resources. Information intensive organizations need to increase responsiveness, efficiency, and innovation by leveraging intelligent information and knowledge analysis and organization tools that help them make better decisions faster. They need to turn information overload into Knowledge Power using Information Triage based solutions. Cirilab and Partners provide a host of advanced analysis and organization applications and tools that can leverage your knowledge to improve your business competitiveness. Their company's client base in Canada and the United States continues to grow as their software helps organizations realize a profound new approach to extracting knowledge value. In the last several years Cirilab has succeeded in developing and bringing to market a core suite of technologies known as KOS (Knowledge Object Suite) based on its Multidimensional Semantic Spatial Indexing Technology. Contact Cirilab, Inc. 1010 Polytek Drive, Suite 2 Ottawa, Ontario Canada K1J 9H8 1-819-772-9979 FAX Same as telephone support@cirilab.com www.cirilab.com