EndNote 6 Bibliographies & Manuscripts Made Easy
EndNote 6
Bibliographies & Manuscripts Made Easy
 By Dale Farris,
SecretaryGolden Triangle PC Club July 2002 EndNote 6 is the latest version of this superb reference application from ISI ResearchSoft, a division of ISI (Institute of Scientific Information), a Thomson Scientific Company. Thomson is a leading global e-information company with annual revenue of approximately $6 billion. Note: See the Reviews link in the home page of this site to take you to links to reviews of Reference Manager and Pro Cite, excellent products also available from ISI ResearchSoft. Long known for "Bibliographies Made Easy," EndNote 6 now can be known for "Manuscripts Made Easy." For the first time, users can now organize images with text in an EndNote library, and create a figure list in Word. In addition, EndNote 6 now comes equipped with a set of built-in Word templates that simplify the tedious task of preparing manuscripts for submission. These features, combined with an enhanced traveling library, a more intuitive interface, and new content files, transform EndNote 6 into even more of an essential research tool and manuscript manager than its past super versions. With EndNote 6, any type of generic image, such as BMP, TIFF, or JPEG file, or application file, such as DOC, or XLS, can be managed along with your text references using the new image and caption fields in any reference type. Also, three new reference types, Chart, Equation, and Figure, are ready to store the thumbnail image or file icon and link to the data source for easy editing. Until this latest version of EndNote 6, searching for images and other files to cite in research papers was tedious. Now, EndNote 6 solves this problem. Now you can find these more quickly, and you can even click on the thumbnail to edit the image. The Cite While You Write feature provides an easy way for users to search for and insert figures into their manuscripts EndNote 6 tracks inserted figures the same way it does references, and automatically builds a figure list for submissions. Users can change the figure placement in the manuscript and then update the figure list in one click. EndNote 6 has new built in Word templates that will guide users through the exacting manuscript requirements of publishers. Completed manuscripts are now submission-ready with all the key elements in addition to EndNote's instantly formatted in-text citations, bibliography, and figure list. Whether you are a researcher, writer, librarian, information specialist, student, or consumer, who wants to create citations and bibliographies instantly and automatically, EndNote 6 provides a nice solution. This neat program helps you control the organization and output of bibliographies, and is a super tool that greatly aids with the creating and editing of scientific papers, especially the citations and the bibliography of these cited sources. Built into this fine program are over 700 different bibliographical styles (200 more than were in version 4) that a user can use to format a bibliography, and all are pre-configured according to the many highly specific different journal requirements. In today's research and teaching environment that heavily emphasizes continued publishing of scholarly research, professional journals present an important means by which this publishing responsibility can be accomplished. Organizing bibliographies to suit these different scientific journal requirements can become a nightmare, especially for writers who often publish articles in various of these journals. The different formatting styles already built into EndNote, a feature likely to be heavily used in research situations, are alone worth the price of the software. This means a writer can simply select the particular journal's preferred format from among these styles, and the journal's requisite bibliographical arrangement is then organized to suit this specific need. Printing the attached pre-configured bibliography follows the standard Print function in Windows. Frequent updates to this already extensive list of styles are also provided at the EndNote Web site, http://www.endnote.com. EndNote also contains numerous connection files that contain all the information necessary for the program to open, search and import references -from a remote database. In addition, many import filters are included that EndNote uses to decipher information that has been downloaded from an online or a CD ROM database. These files are also frequently updated at the EndNote Web site. Essentially, EndNote is three tools in one: an online search tool, a tool for organizing references, and a tool that allows you to create bibliographies in one step. EndNote's connection files can be used to seamlessly access remote bibliographic databases (e.g. MEDLINE, PsycINFO, the Library of Congress, or university catalogs). With simple mouse clicks, you can then transfer your results directly into an EndNote database, with no additional importing steps. Organizing references is also very easy, and EndNote can be considered a personal electronic card catalog to organize references. You can even link references to full-text articles that may be available on the Internet. Creating bibliographies is then very easy. From within either Word (for Mac and Windows) and WordPerfect (Windows only), you can insert citations to references used in the writing process, and format end-paper bibliographies. Incorporating last-minute changes and automatically updating citations and bibliographies in the paper is as simple as choosing the Format, Bibliography command from the Tools menu in either of these two word processors. You then select from the over 700 bibliography styles already built into the program to format the citations and reference lists in manuscripts, term papers or other published articles. New Features Organize images and files in EndNote 6 Library Store images or files using new Image and Caption fields Charts, figures, and equations can be organized with caption and keywords Access images and create a figure list automatically in Word Create a figure list Use updated and new output styles, import filters, and connection files Print individual references while in Edit field Copy references to your Palm OS device Locate citations and figures in Word with Cite While You Write Watch the bibliography and figure list appear as you insert citations Use Word templates to create your manuscript Export references from a traveling library Enjoy new and updated content files Search bibliographic databases on the Internet Build your library instantly by accessing remote databases with EndNote 6 Link references to articles in PDF files or on the Web Locate and insert EndNote citations without leaving MS Word Instantly format citations as these are entered Easily set a custom bibliography layout, including a bibliography title Add custom notes to citations Hot link to a URL found in a bibliography Share a paper, including full reference data in the Traveling Library Quickly remove field codes to submit your paper to a publisher Automatically download the latest files from the ISI site Easily access ISI's Web of Science Check highlighted text for spell checking Search supplied multi-language and discipline-specific dictionaries Super Features Common to EndNote Search online bibliographic databases and retrieve the references directly into EndNote Store, manage, and search for bibliographic references in a private reference library Build lists of cited works automatically Insert citations into word processing documents and later scan these documents for in-text citations to compile a bibliography in any format Open over 250 predefined connection files to search Internet libraries Access remote bibliographic databases, including MEDLINE, Library of Congress, the super ISI Web of Science, and university library catalogs Search remote bibliographic databases using the EndNote search window Transfer remote references to your own EndNote library Create your own connection files (must be Z39.50 compliant) Create your own databases of references Store up to 32,000 references per EndNote library Create an unlimited number of libraries Link references to full-text articles and other Web material Use or customize 25 reference types Build EndNote libraries using the online search tool, by manual entry, or by importing tagged text files from hundreds of online or CD ROM databases Spell Check references Search any field easily and perform Boolean searches Locate citations in MS Word with Cite While Your Write technology Collaborate easily with others as your traveling library of cited references follows the MS Word document More than 700 bibliographic styles Revise your document as many times as needed and let EndNote update the in-text citations and bibliography according to the selected style Accommodates footnotes, ibid, anonymous works, and other advanced bibliographic details Key Concepts Using EndNote's search interface provides a simple way to do basic searches on EndNote libraries and remote databases. The same search window is used for both purposes, and this removes the need to learn a separate program to access online databases. Using EndNote's Import command, you can also import references found within other search engine interfaces. You connect to a remote database, using the built in connection files. Remember however, that some of these databases require prior payment of a fee, while other databases may be open to public access. A complete listing of free access databases can be found at the EndNote Web site. When the connection has been established, EndNote opens a Retrieved References window and displays the Search window. EndNote is now ready to search the remote database. The search request reveals the "hits" that are available in the accessed database, and EndNote gives you the option to retrieve and save these to an EndNote library. You can also refine the search, if the results are too many, or if you need to further specify the references. You can read through the retrieved references, to see which ones you want to keep, and then save the references by transferring them into an EndNote library. You can also use EndNote to download references from remote databases and to import these downloaded references into an EndNote library. In addition, you can manually create a new reference into an existing EndNote library. Once you have an EndNote library of references, you can begin to write the paper in the selected word processor. In this writing phase, as you come across a need to cite a reference, you use the features included in the additional Add-Ins features, that EndNote also installs to the machine, in order to place the necessary citation to a reference in an EndNote library right in the document. You can select these citations from within one or more EndNote libraries. After completing the paper, adding and printing the bibliography is very easy and also very customizable. In this phase of the writing of the article, the user can then use one of the many existing styles to help, so they can very easily and also very quickly comply with the particular requirements of the journal that will publish their article. This process enables the requisite bibliography to be formatted according to protocol, and in addition, the citations inside the text of the article are also formatted as required by the journal. Target Customers Although one could consider loading and using this fine program on a home pc, EndNote is really more suited for a library environment, research institutes, laboratories, or other information publishing and research functions. The focus is on professional writing that would more likely be published in scholarly journals, research papers, theses and dissertations, or grant research reports. Graduate students will be very interested in the many features in this program that will answer most all their citation and bibliography formatting and printing needs. Comparable Applications EndNote is one of many similar, highly specialized applications that especially appeal to researchers and writers, including ISI ResearchSoft's own Reference Manager and Pro Cite, SeeCite Software's "Bibliographica," Sonny Software's "Bookends Plus," See Change Corporation's "BookWhere? 2000," Oberon Development, Ltd's "Citation," and Research Software Design's "Papyrus." EndNote Recommendation EndNote is absolutely essential for all university libraries, and many of the larger public libraries serving larger markets. Wherever there are an abundance of researchers, writers, students and teachers, there should also be found this excellent resource. Although not overly difficult to learn, use of EndNote will require some time to learn how to use its many built-in features. 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