PaperPort Professional 10
PaperPort Professional 10
 By Dale Farris,
Vice-PresidentGolden Triangle PC Club February 2005 PaperPort Professional 10 is a fully developed paper management program for use at home and in business to help users integrate paper management, photo editing, forms fill-in, and Optical Character Recognition (OCR). The program enables users to organize, use and retrieve scanned paper and photos, as well as electronic files like word processing documents, digital camera photos, spreadsheet files, and web pages. You can scan in existing paper documents or photographs, and then quickly edit these and email them to friends. The program will let you keep electronic copies of everything paper, and even make a screen saver out of other images. With PaperPort Professional 10 you could take a paper copy of a contract, scan it in and have the built-in optical character recognition (OCR) component of the program create a word processing file you can edit. For folks still dependent on a bulk of paper documents, this program and a scanner will allow you to simplify the time-consuming process of sorting through filing cabinets, retyping forms, and searching for documents on a hard drive. Also, with the new URL Bookmark Express feature, you can more quickly find favorite web sites, even if you are not at your home computer. PaperPort Professional 10 is the most productive and cost effective way for everyone in your office to organize, find and share paper and PDF documents. PaperPort Professional combines the efficiency of document management, the convenience of network scanning and the power of PDF document creation and assembly into a powerful, easy to use application. What's New in v. 10? Revolutionary Split Desktop Working with files on a PC and across the network is easier than ever with PaperPort Professional 10. With a new Split Desktop and Workspace, PaperPort Professional allows users to work in multiple folder locations at the same time, moving and assembling documents from disparate folders quickly and easily. A visual desktop with large, clear page and document thumbnails improves the way users work with their files, allowing them to quickly browse, organize and use files to view contents at a glance. Scanner Set up Wizard PaperPort's new scanner set up wizard makes it simple to install and configure your scanner for use with PaperPort. An intuitive interface automatically walks you though the process to ensure the proper set up and enables immediate productivity when installing new hardware on your system. Support for ISIS Scanner Drivers PaperPort now supports ISIS scanner drivers bringing a whole new level of scanning functionality to devices using this technology. Find Everything Fast with All-in-One Search PaperPort's All-in-One Search allows users to easily find scanned paper, PDF documents and even digital photographs anywhere on their local PC or on the network. Using ScanSoft's patented OCR technology to index text information frozen in images and PDF documents, All-in-One Search goes beyond traditional search technology and enables users to quickly search by content, keyword or annotations. PaperPort now includes an index scheduler to allow for indexing when you need it. Visual Document Assembly PaperPort's visual desktop simplifies working with different documents sets and different folders. Split the desktop so that each document or folder is always in your view and can be moved effortlessly from one place to another. Bookmark Workspaces PaperPort is all about saving time. When you bookmark your workspaces, you automatically return to the same places in your documents and on your desktop so you can begin work immediately instead of hunting for information. Never Rescan Again with SET PaperPort's Scanner Enhancement Technology (SET) eliminates the need to re-scan a crooked document or to re-shoot a digital photo. SET tools provide a robust collection of powerful image correction and annotation capabilities, including straighten, contrast adjustment, color conversion, red-eye removal, sticky notes, highlighter, pointers, handprint notes and stamps. SET tools deliver professional enhancement capabilities with point & click simplicity, as well as capabilities that are particularly useful on Microsoft Tablet PC devices. SET tools are integrated in the improved PaperPort Viewer, and are available via right-click on the PaperPort desktop. Properties Pane The Properties Pane is used to add document identification information to the search index so you can quickly locate files by browsing or by searching using the "All-in-One" search. Browsing is facilitated because the Properties Pane can remain open as you scroll through documents making it easier to find critical information fast. DesktopDelivery PaperPort saves you time by bringing images from your scanner directly into the PaperPort application. Don't waste time by searching for your images. Configure PaperPort to send the images to the application so they are waiting for you on your desktop when you return from your scanner. PDF Combine, Stack, Drag&Drop, Cut, Paste and Delete Manipulating PDF files is easier than ever. Accelerates the creation and assembly of custom documents by mimicking the way you work with paper documents. Easily add or remove pages, reorder them or create new documents with drag and drop tools that making working with electronic documents as simple as working with actual paper documents on your desktop. PDF Security PaperPort protects your information by allowing you to set security options for individual documents. Keep your content locked down by requiring a password to view or print sensitive information. PageViewer PDF Rendering - Resolution Adjustable Customize the view on your desktop by increasing or decreasing the resolution of graphics in PageViewer mode to optimize PaperPort's performance to suit your needs. PDF Create! PaperPort includes the capability to create PDF files from all of your MS Office documents or any other PC application with PDF Create! - just like Adobe Acrobat. PDF has emerged as the universal standard for sharing and archiving documents and images. The PDF format lets you send any document or image to anyone, regardless of whether they use a PC or a Macintosh computer, and they can view and print the file - exactly as it looked on your computer - without the need to have the application that was used to create the original file. Now, there is no need to buy any additional PDF creating software - PaperPort Pro Office does everything you need. OmniPage 14 Office Link with Workflows If OmniPage 14 Pro Office is installed you can set up a link to automatically process a document with OCR by simply dropping it on OmniPage icon on the SendTo bar. Automatic Downloadable Updates PaperPort makes it easy to keep your software current with the latest patches by using a notification tool that automatically alerts you each time a new update is available. Simply click a few buttons to access and install the updated software to save time instead of manually checking the support site for new release information. Key Features PaperPort Professional is the first desktop product to combine the power of creating PDF files with the convenience of local or network scanning and the efficiency of document management, into a single, easy-to-use office productivity application. Ideal for individuals, workgroups and enterprise organizations, PaperPort Professional is the most efficient way to work with scanned paper, PDF files and digital documents. Revolutionary new features in version 10 like the innovative split-desktop deliver on the promise of truly effortless document management. A Fast, Affordable Way to Create & Assemble PDF Documents Easier Document Management with the Revolutionary Visual Desktop Find all Your Documents with Ease Turn Paper with into Digital Documents with Network Scan & Copy Manage Documents with Existing Enterprise Investments A Fast, Affordable Way to Create & Assemble PDF Documents PaperPort Professional simplifies the creation and use of PDF documents throughout your organization. The PDF, or portable document format, is an open standard file format for sharing electronic documents - on email, over the network, and on the Web. You'll be amazed with what you can do with PDF files in PaperPort. You can create PDF files from any application; scan to PDF; search PDF files; annotate; highlight and merge PDF documents. Combine scans and photos with Microsoft Word, Excel and PowerPoint pages to quickly assemble custom PDF documents. Working with electronic documents in now as easy as stacking paper. Easily Create PDF Files from all your Applications PaperPort Professional includes ScanSoft PDF Create! providing cost effective PDF creation right on the PaperPort Desktop. You can also create PDF files from your scanner or PC applications, including Microsoft Office. PaperPort produces industry standard PDF files that are compatible with, but do not require, Adobe Acrobat and support PDF password protection for document security that many businesses require. Scan-to-PDF Use any local or network scanner to turn paper documents directly into PDF files that can be easily organized and shared electronically. PaperPort's DesktopDelivery feature allows businesses to eliminate the costly process of making and delivering paper copies of documents. DesktopDelivery connects networked digital copiers to users' local desktops, making it easier than ever to turn paper into PDF files that can be shared online and on emailed more efficiently than paper. Capture Web Pages as PDF Capture Web pages as PDF files, providing a full-color duplicate for use offline. This is a great way to capture a permanent record of a Web site, speed up Web-based research, or for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web. Captured Web pages look exactly like they would if you had sent them to your printer, so it's even a great way to save copies of receipts from web purchases without wasting paper. Assemble Custom PDF Documents with Drag & Drop Simplicity Working with electronic documents is as easy as stacking paper. PaperPort features a unique desktop design that displays individual page thumbnails alongside document thumbnails. Drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel and PowerPoint files. Easier Document Management with the Revolutionary Visual Desktop PaperPort Professional is the most efficient way for everyone in an office to organize, find and share paper, PDF, and digital documents. Version 10 raises productivity for anyone that works with documents bringing a new level of organization to your work area by combining all the tools needed to scan paper documents and organize them in a single application. With PaperPort, important information is always right at your fingertips. Only PaperPort lets you see all of your work at once - providing large thumbnails of scanned documents, photos and application documents allowing you to quickly find, organize and use all your files without having to open them to see what's inside. It's just like having your paper documents spread out on your real desktop! Assemble Documents with Drag & Drop Simplicity Working with electronic documents is as easy as stacking paper. PaperPort features a unique desktop design that displays individual page thumbnails alongside document thumbnails. Drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft Word, Excel and PowerPoint files. Intuitive Thumbnail Desktop PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with Microsoft Office files, digital photos, PDF files, scanned and digital forms, saved Web pages and all your scanned paper documents. Quickly browse, organize and use all your files without having to open them to see what's inside. Only PaperPort Professional allows you to split the innovative desktop so that you can move and assemble documents from two different folders quickly and easily. Fast, Easy Electronic Form Filling Create neat, sharable and searchable forms in minutes. With FormTyper, completing paper forms has never been quicker. FormTyper automatically identifies the form fields allowing you to quickly tab to a fillable form field, type the information, and print, save or e-mail the completed form faster than completing and mailing or faxing the form by hand. Cut & Paste Text - From Paper and PDF Eliminate re-typing information by using the OCR in PaperPort to extract text from scanned images and PDF files. You can even copy a portion of a scanned document to the clipboard, and then paste the text directly into a word processor or an email message. Never Rescan a Document Again! Correct scanning flaws right on the desktop using PaperPort's Scanner Enhancement Technology (SET) Tools. Straighten a crooked page, rotate it, or color correct an image, all with just a click of the mouse. Find all Your Documents with Ease PaperPort's All-in-One Search is a powerful search engine that is the one place to instantly find your paper or digital documents on your PC. PaperPort will actually "read" all your files with the built-in OCR document reader so you can search for a word contained INSIDE any document including scanned paper. Just type in a word or phrase and PaperPort will bring up the right document immediately. Document Search and Retrieval All-in-One Search enables everyone in your office to find any document instantly - whether it's local or on a network folder. Search by content, keyword or annotations. PaperPort Professional's flexible Search Index Manager allows you take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OCR document reader. Locate Important Files Immediately PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A "back" button makes it easy to revisit recently viewed folders eliminating wasted time renavigating to information. Safely Annotate and Collaborate with eMail eMail is a convenient and fast way to review and approve documents within a workgroup, or with people outside your organization. PaperPort works with your current email system to enhance the digital review process, by converting Word and other editable documents into more secure PDF files - which can be read, but can't be edited. This is especially ideal for reviewing contracts and other important documents. For capturing review comments, PaperPort supports creating and viewing annotations within PDF files, including sticky notes, highlights and stamps. Turn Paper into Digital Documents with Network Scan & Copy Eliminating paper is perhaps the single best way to increase productivity and reduce costs. When paper is stored on the computer as a PDF file, everyone has fast and reliable access to the information on those documents. PaperPort Professional helps Millions of people - including home office workers, lawyers, insurance agents, real estate agents, doctors and business professionals to eliminate paper and to streamline the way they work with all of their documents. Easily scan using any connected or networked scanning device including flatbed, All-in-One and Multi-Function Devices. PaperPort supports WIA, TWAIN and ISIS scanner drivers as well as important industry-standard formats including PDF, TIFF and MAX. Its unique ability to work with desktop, network and departmental scanners and even digital copiers make it an invaluable productivity application for organizations of all sizes. Utilize all Network and Workgroup Assets PaperPort Professional delivers digital documents to the desktop from e-mail or any networked folder attached to a scanner, multifunction device or fax server. Simply scan in your document and have it sent to your e-mail address or networked folder. PaperPort will detect the presence of the new file and copy it to any folder you choose. PaperPort can also display the file on your desktop when you get back to your computer so you don't forget where it went. If your device supports an image format other than PDF then PaperPort can also automatically convert your files into PDF upon delivery. Scan- and Copy-to-Desktop PaperPort Professional 10 works with any scanning device to quickly turn paper into PDF files. Save time and effort by scanning directly to e-mail, fax machines, Microsoft® Word and more using ScanSoft's patented one touch and ScanDirect technology. Batch scanning capabilities support scanning several documents at once using an automatic document feeder to further boost your productivity. Paper On-Ramp for Content Management Systems Many deployments of content management systems flounder because people find it difficult to add documents to the repository, especially paper documents. PaperPort Professional simplifies content loading by adding scanning, local file management, and PDF creation capabilities to the PC making it an ideal way to implement an easy-to-use distributed capture solution for content management systems. Manage Documents with Existing Enterprise Investments PaperPort allows you to manage all of your information within a single powerful application, including content stored on your local PC and on network document archives. PaperPort works with and enhances the functionality of your existing investments in hardware and software systems because it is based on Microsoft Windows standards and easily adds scanning, PDF creation and document management capabilities to your existing folders and files. Simply install PaperPort - and get organized! SendTo Document Workflow You can e-mail, fax or send your documents to repositories on a networked file server with a simple drag-and-drop onto the PaperPort SendTo Bar. The PDF file format combined with the SendTo Bar makes it easy to distribute documents in a form that is viewable and printable on any computer around the world. SendTo Enterprise Content Management Systems PaperPort Professional adds value to existing investments in enterprise content management (ECM) systems like Oracle 9i and Microsoft SharePoint by allowing the seamless movement of content between the PC an the ECM repository. As an onramp for paper information, PaperPort provides everything needed to scan, review and submit paper into the system using networked scanners with speed and ease. Network Install PaperPort Professional makes administration of the software easy by supporting push or network installs for multi-seat and site licenses. Section 508 and Microsoft Windows XP Certified PaperPort Professional meets Section 508 standards, established by the US government to make software accessible for people with disabilities and is certified for use on the Microsoft Windows XP operating system. Custom PaperPort Link Agents Customers, VARs and integrators can use the PaperPort Link Agent SDK to create custom links and workflows for PaperPort. Examples include process-specific paper on-ramps to Documentum and FileNET, and enabling users to drag & drop multi-type document sets onto a workflow process. Why Should Your Organization Use PaperPort? To quickly turn paper into organized digital documents Provide a better way to organize documents on your desktop Easily create PDFs from Windows applications Assemble scanned and digital documents with drag & drop simplicity To ensure you never misplace a document, PDF file or photo again Scan, Create and Assemble PDF Documents - Millions of users have discovered that PaperPort saves them time by making it easy to organize documents and files on their PC. Its intuitive thumbnail-based Visual Desktop allows pages within documents of all kinds - including scanned paper, TIFF, PDF, Microsoft Word, Excel, PowerPoint® and more - to be instantly viewed and organized without launching the associated application. Quickly create and assemble custom PDF documents, which can be reordered and merged using PaperPort's drag & drop stacking capability - just as you do with real paper. Find Everything - Documents, PDF Files, Photos and Paper Instantly - Use PaperPort's All-in-One search engine to quickly find all matching documents, from standard Microsoft Office and other digital document types, to scanned paper and business cards, as well as PDF files received on email or downloaded from the Web. Its full-page OCR capabilities automatically create searchable PDF files, while PaperPort's support for meta-data simplifies finding images and digital photographs. Best of all, PaperPort supports searching centralized document repositories anywhere on the network, and can connect to Web-based content management systems. Automate Information Collection with High-Speed Scanning and Professional Document Capture Replace making paper copies with PaperPort's DesktopDelivery, which automatically transfers PDF copies from your networked scanners and digital copiers to your PaperPort desktop. PDF copies are easy to share using email, are more secure than paper copies - and best of all they save you time and money. PaperPort Professional also helps you streamline business processes, and enables paperless document workflows through its network connectivity with content management systems, including Microsoft SharePoint. Typical Uses of the Program Scan in paper documents into organized files on a hard drive Search any photo, document or captured Web page with SimpleSearch Index documents with the built-in OCR component Enlarge and edit photos with the Picture Wizard component Drag-and-drop photos, documents and Web pages into email messages Compress images to a more efficient storage size Navigate through and type into scanned forms with the FormTyper Drag-and-drop scanned documents into word processor Drag-and-drop documents into printers PaperPort Link Bar lets you drag-and-drop files into other applications With the free MiniViewer, others can then view any PaperPort MAX file Install and Setup Installation went smoothly on my machine, but be sure you have the minimum system requirements for this program. As with any program, the faster the processor and the more RAM the better this and any program will operate. Price $199.99 System Requirements Pentium processor or equivalent Windows 98SE, ME, 2000 (SP4 or higher), XP (SP1 or higher) 128MB RAM (256MB RAM or higher recommended) 150MB free hard disk space IE 5.5 or higher CD-ROM drive for installation SVGA monitor - 800 x 600 pixel resolution, 256 colors High Color in Win 2000 and Medium Color in XP (16-bit color) recommended A Web connection is required for activation and automatic updates About ScanSoft, Inc. ScanSoft, Inc. develops digital imaging software that enables users to leverage the power of their scanners, digital cameras, and other electronic devices. The product line now includes several well known applications, in addition to OmniPage Pro 14, including OmniPage Pro Scan Suite Plus, OmniForm, PagisPro, TextBridge Pro, , PageKeeper, Kai's PhotoSoap, Kai's SuperGoo, Kai's PowerShow, PhotoFactory, along with PaperPort Deluxe. If many of these programs sound familiar, you would be right in thinking these used to be developed and sold by other companies. At this point, ScanSoft now dominates this market with their full line of programs, many formerly developed by other companies, and only time will tell if this multi-product line will merge into fewer applications. With this dominance, don't be surprised to find ScanSoft software bundled with newly purchased scanners or digital cameras in the future. Also, Microsoft has licensed ScanSoft OCR software for use in future Microsoft products, a feat that will be of keen interest to any computer owner. Contact ScanSoft, Inc. 9 Centennial Drive Peabody, Massachusetts 01960 978-977-2000 800-443-7077 FAX 978-977-2412 www.scansoft.com |